Wavelength HR is committed to protecting your personal data and respecting your privacy. This policy explains what information we collect, how we use it, and your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Who we are
Wavelength HR is a sole trader HR consultancy operated by Kate Roper. For the purposes of data protection law, Kate Roper is the data controller responsible for your personal data. You can contact us at: hello@wavelengthhr.co.uk
What data we collect
We may collect and process the following personal data: your name and contact details (email address, phone number) when you get in touch via our website or directly; information you share with us in the course of enquiries or consultancy engagements; and technical data such as your IP address and browser type collected automatically when you visit our website.
How we use your data
We use your personal data to respond to enquiries and provide the consultancy services you have requested; to manage our business relationship with you; to comply with legal and regulatory obligations; and to send you information relevant to your engagement with us. We do not use your data for automated decision-making or profiling.
Our lawful basis for processing
We process your personal data on the following lawful bases: contract — where processing is necessary to perform a contract with you or to take steps at your request before entering into a contract; legitimate interests — where we have a legitimate business interest in processing your data that is not overridden by your rights; legal obligation — where we are required to process your data to comply with the law; and consent — where you have given us clear consent to process your data for a specific purpose.
How we store and protect your data
Your data is stored securely and we take appropriate technical and organisational measures to protect it against unauthorised access, loss, or disclosure. We retain personal data only for as long as necessary for the purposes for which it was collected, or as required by law. Client data is typically retained for six years following the end of an engagement in line with standard business record-keeping requirements.
Sharing your data
We do not sell, rent, or trade your personal data. We may share your data with trusted third-party service providers who assist us in operating our business (for example, email or cloud storage providers), where those providers are bound by appropriate data protection obligations. We may also disclose your data where required to do so by law or by a regulatory authority.
Cookies
Our website may use cookies to improve your browsing experience. Cookies are small text files placed on your device. You can control the use of cookies through your browser settings. Please note that disabling cookies may affect the functionality of the website.
Your rights
Under UK GDPR, you have the right to: access the personal data we hold about you; request correction of inaccurate or incomplete data; request erasure of your data in certain circumstances; object to or restrict our processing of your data; request that we transfer your data to another organisation (data portability); and withdraw consent at any time where processing is based on consent. To exercise any of these rights, please contact us at hello@wavelengthhr.co.uk. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk if you believe we have not handled your data appropriately.
Third-party links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites and encourage you to read their privacy policies before providing any personal data.
Changes to this policy
We may update this privacy policy from time to time. Any changes will be posted on this page with an updated date. We encourage you to review this policy periodically.
Contact us
If you have any questions about this privacy policy or how we handle your personal data, please contact us at hello@wavelengthhr.co.uk.